---
title: 🎬 Employer Payroll Onboarding (Non-Union) | Roll Credits Help Center
description: Guides
---

[Skip to content](https://help.rollcredits.io/employer-payroll-onboarding-non-union-roll-credits-help-center#main-content)

![](https://help.rollcredits.io/hs-fs/hubfs/RC%20Horizonal%20Logo.png?width=150&height=30&name=RC%20Horizonal%20Logo.png)

Open main navigation

Close main navigation

- Contact us

 Contact us

 How can we help you?

- There are no suggestions because the search field is empty.

1. [Guides](https://47441426.hs-sites-na2.com/?hsLang=en)
2. [FAQs](https://47441426.hs-sites-na2.com/faqs?hsLang=en)

# 🎬 Employer Payroll Onboarding (Non-Union) | Roll Credits Help Center

### 🎬 Employer Payroll Onboarding (Non-Union)

 Written by Chase Gladish 

May 8, 2025

### 🎬 Employer Payroll Onboarding (Non-Union)

Welcome! Here’s your step-by-step guide to setting up payroll for your project. Let’s get started 🚀

### 🛠️ Step 1: Setup Payroll

- **💵 Add Payroll Information**

    - Estimated project payroll amount
    - Estimated number of employees
    - **Paid lunches?** 🍽️ ✅ Check the box if yes!

**💵 Add Payroll Information**

Estimated project payroll amount

Estimated project payroll amount

Estimated number of employees

Estimated number of employees

**Paid lunches?** 🍽️ ✅ Check the box if yes!

**Paid lunches?** 🍽️ ✅ Check the box if yes!

### 📍 Step 2: Work Locations

📌 *Add a work location for **every** spot you're shooting at!*

- Tap **Add New Work Location**

    - Location Name 🏷️
    - Full Address 📫
    - ➕ Add as many as needed!

Tap **Add New Work Location**

Location Name 🏷️

Location Name 🏷️

Full Address 📫

Full Address 📫

➕ Add as many as needed!

➕ Add as many as needed!

### 👥 Step 3: Employees

### 🧾 General Info

- Add Employee Email (they’ll get an invite to RollCredits 💌)
- Full Name
- Employee Type:

    - 🎭 Loanout
    - 👷 Employee
- Job Title
- Default Work Location (dropdown menu pulled from Work Locations 📍)
- Employment Start & End Dates 📆

Add Employee Email (they’ll get an invite to RollCredits 💌)

Full Name

Employee Type:

🎭 Loanout

🎭 Loanout

👷 Employee

👷 Employee

Job Title

Default Work Location (dropdown menu pulled from Work Locations 📍)

Employment Start & End Dates 📆

### 💰 Wage Details

- Wage Label
- Wage Amount
- Wage Period (Hourly, Weekly, etc.)
- Cost Code → 🔄 Auto-pulled from your uploaded budget
- Fringe Code → 🔄 Auto-pulled from your uploaded budget

Wage Label

Wage Amount

Wage Period (Hourly, Weekly, etc.)

Cost Code → 🔄 Auto-pulled from your uploaded budget

Fringe Code → 🔄 Auto-pulled from your uploaded budget

### ✅ Next Steps After Setup

Once added, employees and loanouts will be:

- 📬 Invited to join RollCredits
- 📝 Prompted to onboard onto payroll and upload required documents

📬 Invited to join RollCredits

📝 Prompted to onboard onto payroll and upload required documents

### 📂 Required Documents

**For Employees:**

- W-4 (Payroll)
- W-9 (1099) – for Kit Fees
- I-9 (Employment Verification)

W-4 (Payroll)

W-9 (1099) – for Kit Fees

I-9 (Employment Verification)

**For Loanouts:**

- W-9
- Incorporation Documents

W-9

Incorporation Documents

### 🔍 Tracking Onboarding Status

Navigate to:  
📂 **Payroll Setup → Employees tab → “Onboarding Status” column**

- ✅ **Green = Onboarded**
- ❌ **Red = Documents missing**
- 🟡 **Pending Review = Docs uploaded but awaiting verification**

✅ **Green = Onboarded**

❌ **Red = Documents missing**

🟡 **Pending Review = Docs uploaded but awaiting verification**

👉 You’ll be able to:

- Review I-9s for employees
- Review incorporation docs for loanouts

Review I-9s for employees

Review incorporation docs for loanouts

### ⏱️ Timesheets

Employees will be prompted to fill these out weekly. You can also send reminders or fill them out on their behalf.

### 👀 Review Timesheet Status Table

- **All** – Shows all employees
- **Hours Not Submitted** ⏳ – Timesheet not started

    - ✉️ Send auto-email reminder
    - ✍️ Fill it out for them if needed
- **In Progress** – Draft saved, not yet submitted
- **Submitted for Review** 📝 – Awaiting your approval
- **Approved** ✅ – Ready for payroll
- **Submitted for Payroll** 📤 – Sent to RollCredits for processing
- **Paid** 💸 – Funds deposited to employee

**All** – Shows all employees

**Hours Not Submitted** ⏳ – Timesheet not started

✉️ Send auto-email reminder

✉️ Send auto-email reminder

✍️ Fill it out for them if needed

✍️ Fill it out for them if needed

**In Progress** – Draft saved, not yet submitted

**Submitted for Review** 📝 – Awaiting your approval

**Approved** ✅ – Ready for payroll

**Submitted for Payroll** 📤 – Sent to RollCredits for processing

**Paid** 💸 – Funds deposited to employee

💡 **Timing Tip:** Payroll submitted before **2 PM PT** will be deposited in **2 business days**. Submissions after 2 PM PT take **3 business days**.

### 🕒 How to Fill Out Timesheets

Filling out your timesheet just got easier (and even a little fun)! 😄

### 🎙️✨ Cool Feature: Voice & Text Input

You can **add or update** your timesheet using **voice** or **text** — whatever works best for you!

### 📅 Daily Breakdown

Each workday gets its own column so you can easily track everything. Here’s what you’ll see and can fill out:

- **📆 Date**
- **⏰ Call Time**
- **🍽️ 1st Meal (In & Out)**
- **🍽️ 2nd Meal (In & Out)**
- **🎬 Wrap Time**

**📆 Date**

**⏰ Call Time**

**🍽️ 1st Meal (In & Out)**

**🍽️ 2nd Meal (In & Out)**

**🎬 Wrap Time**

### 🧮 Auto-Calculated for You

After filling in your times, you’ll see:

- ⏳ **Total Hours**
- 🧾 **Cost Code**
- 🍱 **Paid Lunch** (checkbox)
- 💵 **Wages**

    - 1x (Standard)
    - 1.5x (Overtime)
    - 2x (Double Time)
    - Meal Penalty
    - **Total Pay**

⏳ **Total Hours**

🧾 **Cost Code**

🍱 **Paid Lunch** (checkbox)

💵 **Wages**

1x (Standard)

1x (Standard)

1.5x (Overtime)

1.5x (Overtime)

2x (Double Time)

2x (Double Time)

Meal Penalty

Meal Penalty

**Total Pay**

**Total Pay**

🔄 Need a do-over? Click the **⋯ three dots** at the end of the column and select **“Reset Day Shift”** to start fresh.

### ➕ Add Extra Compensations

### 💰 Taxable Compensations

(Ex: Kit Fees, other taxable items)

- **Type**
- **Rate**
- **Description**
- 📎 **Upload File** (Receipts, etc.)

**Type**

**Rate**

**Description**

📎 **Upload File** (Receipts, etc.)

### 🚗 Non-Taxable Compensations

(Ex: Mileage, per diems)

- **Type**
- **Rate**
- **Description**
- 📎 **Upload File**

**Type**

**Rate**

**Description**

📎 **Upload File**

### ✅ Don’t Forget to Save!

When you’re finished, hit that **💾 SAVE** button to lock in your progress.

<https://47441426.hs-sites-na2.com/payroll-onboarding-user-guide-roll-credits-help-center?hsLang=en><https://47441426.hs-sites-na2.com/payroll-timesheet-user-guide-roll-credits-help-center?hsLang=en><https://47441426.hs-sites-na2.com/guaranteed-day-rate-user-guide-roll-credits-help-center?hsLang=en><https://47441426.hs-sites-na2.com/mobile-timesheet-user-guide-roll-credits-help-center?hsLang=en><https://47441426.hs-sites-na2.com/timesheet-management-user-guide-roll-credits-help-center?hsLang=en>

- [FAQs](https://47441426.hs-sites-na2.com/faqs?hsLang=en)
- [Project](https://47441426.hs-sites-na2.com/project?hsLang=en#main-content)

    - [Team](https://47441426.hs-sites-na2.com/project?hsLang=en#team)
- [Payments](https://47441426.hs-sites-na2.com/payments?hsLang=en)
- [Transactions](https://47441426.hs-sites-na2.com/transactions?hsLang=en)
- [Payroll](https://47441426.hs-sites-na2.com/payroll?hsLang=en)
- [Payroll](https://47441426.hs-sites-na2.com/payroll?hsLang=en)
- [Budget](https://47441426.hs-sites-na2.com/budget?hsLang=en)
- [Transactions](https://47441426.hs-sites-na2.com/transactions?hsLang=en#main-content)

    - [Edit Transactions](https://47441426.hs-sites-na2.com/transactions?hsLang=en#edit-transactions)
- [Cards](https://47441426.hs-sites-na2.com/cards?hsLang=en)
- [Company](https://47441426.hs-sites-na2.com/company?hsLang=en)
- [Approvals](https://47441426.hs-sites-na2.com/approvals?hsLang=en)
- [Settings](https://47441426.hs-sites-na2.com/settings?hsLang=en)
- [Reconciliation](https://47441426.hs-sites-na2.com/reconciliation?hsLang=en)
- [User Role Guides](https://47441426.hs-sites-na2.com/user-role-guides?hsLang=en)

[![](https://help.rollcredits.io/hs-fs/hubfs/RC%20Horizonal%20Logo.png?width=150&height=30&name=RC%20Horizonal%20Logo.png)](https://rollcredits.io)

<https://www.instagram.com/rollcredits.io/> <https://www.linkedin.com/company/rollcredits/>

Copyright © 2026, RollCredits