---
title: Loanout Onboarding Status User Guide | Roll Credits Help Center
description: Guides
---

[Skip to content](https://help.rollcredits.io/loanout-onboarding-status-user-guide-roll-credits-help-center#main-content)

![](https://help.rollcredits.io/hs-fs/hubfs/RC%20Horizonal%20Logo.png?width=150&height=30&name=RC%20Horizonal%20Logo.png)

Open main navigation

Close main navigation

- Contact us

 Contact us

 How can we help you?

- There are no suggestions because the search field is empty.

1. [Guides](https://47441426.hs-sites-na2.com/?hsLang=en)
2. [Payroll](https://47441426.hs-sites-na2.com/payroll?hsLang=en)

# Loanout Onboarding Status User Guide | Roll Credits Help Center

### Loanout Onboarding Status User Guide

 Written by Chase Gladish 

May 1, 2025

### 🧾 **Loanout Onboarding Status User Guide**

This guide explains how **Roll Credits** assigns and manages statuses for **loanout companies** (LLCs and loan-out corporations) during onboarding, and what each status means for your production's verification workflow.

### 📌 Overview

When a loanout company is onboarded in Roll Credits, the platform automatically assigns a **status** to help your team track the **verification process**. These statuses help ensure that each loanout is reviewed, compliant, and approved before payment is processed.

### 🔄 Loanout Status Types

Each loanout company in Roll Credits can fall into one of the following statuses:

**Tables can't be imported directly. Please insert an image of your table which can be found [here](https://47441426.hs-sites-na2.com/loanout-onboarding-status-user-guide-roll-credits-help-center?hsLang=en).**

**Status**

**Description**

**NEEDS\_REVIEW**

Default status for new loanouts. Documents (e.g. Articles of Incorporation) need to be manually verified.

**W9**

The company’s W-9 has been reviewed and approved.

**APPROVED**

All required documentation has been reviewed and approved. Loanout is ready for payment processing.

**REJECTED**

Documentation contains errors or is incomplete. Revisions are needed before proceeding.

### ⚙️ How Status Is Assigned

When a loanout company is added:

- If it **includes an employee ID**, the system sets the status to **W9** (W9\_COMPLETE).
- If it **does not** include an employee ID, the status is set to **NEEDS\_REVIEW**.

If it **includes an employee ID**, the system sets the status to **W9** (W9\_COMPLETE).

If it **does not** include an employee ID, the status is set to **NEEDS\_REVIEW**.

This ensures that any loanout without employee records undergoes proper vetting.

### 🔁 Status Workflow

The typical onboarding flow for a loanout company looks like this:

1. Loanout **submits documentation**
2. System **assigns status**:

     - `W9` if employee ID is present
     - `NEEDS_REVIEW` if not
3. Production team **reviews documentation**
4. Status is **updated**:

     - `APPROVED` if everything is verified
     - `REJECTED` if there are issues

Loanout **submits documentation**

System **assigns status**:

`W9` if employee ID is present

`W9` if employee ID is present

`NEEDS_REVIEW` if not

`NEEDS_REVIEW` if not

Production team **reviews documentation**

Status is **updated**:

`APPROVED` if everything is verified

`APPROVED` if everything is verified

`REJECTED` if there are issues

`REJECTED` if there are issues

### 🔍 Reviewing Loanout Documentation

To review and update loanout statuses:

1. Go to the **Payroll Dashboard**
2. Select the **Loanouts** tab
3. **Filter by Status** → `NEEDS_REVIEW`
4. Open each loanout’s profile and check:

     - Articles of incorporation
     - W9 form
     - Supporting documents

Go to the **Payroll Dashboard**

Select the **Loanouts** tab

**Filter by Status** → `NEEDS_REVIEW`

Open each loanout’s profile and check:

Articles of incorporation

Articles of incorporation

W9 form

W9 form

Supporting documents

Supporting documents

### Update the status:

- ✅ **If complete**: Change to `W9` or `APPROVED`
- ❌ **If incomplete or incorrect**: Change to `REJECTED` and add feedback for corrections

✅ **If complete**: Change to `W9` or `APPROVED`

❌ **If incomplete or incorrect**: Change to `REJECTED` and add feedback for corrections

### 📑 Why Verification Matters

Proper loanout documentation review is critical for:

- ✅ **Tax compliance**
- ✅ **Legal and audit readiness**
- ✅ **Accurate and timely payment processing**
- ✅ **Protecting your production from liability**

✅ **Tax compliance**

✅ **Legal and audit readiness**

✅ **Accurate and timely payment processing**

✅ **Protecting your production from liability**

Always **thoroughly verify all documentation** before approving a loanout for payment.

### 🔗 Related Features

- \[**State-Specific Payroll Requirements**\]
- \[**Payroll Invoices Guide**\]

\[**State-Specific Payroll Requirements**\]

\[**Payroll Invoices Guide**\]

### 💬 Need Help?

For questions about loanout onboarding or verification workflows, reach out to our support team:  
📧 **[help@rollcredits.io](mailto:help@rollcredits.io)**

Absolutely! Here’s a clear and concise **Loanout Onboarding Status FAQ**, based on your guide. This format is ideal for your help center, internal documentation, or onboarding support.

### ❓ Loanout Onboarding – FAQ

### **1. What is a loanout company in Roll Credits?**

A **loanout** is a company (LLC or loan-out corporation) through which an individual is paid for their services. Roll Credits supports onboarding and verification for these entities to ensure legal and tax compliance before payment.

### **2. How does Roll Credits track the onboarding status of loanouts?**

Loanouts are automatically assigned a **status** when they’re added to the system. This status reflects the progress of their document verification and payment readiness.

### **3. What are the different loanout statuses and what do they mean?**

**Tables can't be imported directly. Please insert an image of your table which can be found [here](https://47441426.hs-sites-na2.com/loanout-onboarding-status-user-guide-roll-credits-help-center?hsLang=en).**

**Status**

**Meaning**

**NEEDS\_REVIEW**

Default status for new loanouts. Documentation must be manually reviewed.

**W9**

W9 has been verified and approved.

**APPROVED**

All documentation is complete. Loanout is cleared for payment.

**REJECTED**

Documents are incomplete or incorrect. Requires correction before approval.

### **4. When is a loanout automatically marked as W9 status?**

If the loanout includes an **associated employee ID** during onboarding, the system assigns it a `W9` (W9\_COMPLETE) status automatically.

### **5. What happens if a loanout doesn’t have an employee ID?**

If no employee ID is linked, the loanout will default to **NEEDS\_REVIEW**, requiring your production team to manually review and verify submitted documentation.

### **6. What is the typical workflow for loanout onboarding?**

1. Loanout company submits required documentation
2. System assigns status (`W9` or `NEEDS_REVIEW`)
3. Production team reviews documentation
4. Status is updated to `APPROVED` or `REJECTED` based on the review

Loanout company submits required documentation

System assigns status (`W9` or `NEEDS_REVIEW`)

Production team reviews documentation

Status is updated to `APPROVED` or `REJECTED` based on the review

### **7. How do I review and update loanout statuses?**

1. Go to the **Payroll Dashboard**
2. Select the **Loanouts** tab
3. Filter by **Status: NEEDS\_REVIEW**
4. Open each loanout profile to review their documents
5. Update the status to:

     - `W9` or `APPROVED` if verified
     - `REJECTED` if incomplete or incorrect

Go to the **Payroll Dashboard**

Select the **Loanouts** tab

Filter by **Status: NEEDS\_REVIEW**

Open each loanout profile to review their documents

Update the status to:

`W9` or `APPROVED` if verified

`W9` or `APPROVED` if verified

`REJECTED` if incomplete or incorrect

`REJECTED` if incomplete or incorrect

### **8. Why is proper loanout verification important?**

Thorough review ensures:

- ✅ **Tax compliance**
- ✅ **Accurate and timely payment**
- ✅ **Protection from audit or legal issues**

✅ **Tax compliance**

✅ **Accurate and timely payment**

✅ **Protection from audit or legal issues**

### **9. Can I approve a loanout without verifying documents?**

No. Loanouts must have all required documents verified before being set to `APPROVED`. This helps ensure compliance and prevents payment delays.

### **10. Who can I contact for help with loanout onboarding?**

If you have questions or need support, email us at:  
📧 **[help@rollcredits.io](mailto:help@rollcredits.io)**

<https://47441426.hs-sites-na2.com/payroll-onboarding-user-guide-roll-credits-help-center?hsLang=en><https://47441426.hs-sites-na2.com/payroll-timesheet-user-guide-roll-credits-help-center?hsLang=en><https://47441426.hs-sites-na2.com/i9-document-management-user-guide-roll-credits-help-center?hsLang=en><https://47441426.hs-sites-na2.com/i9-document-verification-user-guide-roll-credits-help-center?hsLang=en><https://47441426.hs-sites-na2.com/%EF%B8%8F-user-guide-employee-startwork-documents-roll-credits-help-center?hsLang=en>

- [FAQs](https://47441426.hs-sites-na2.com/faqs?hsLang=en)
- [Project](https://47441426.hs-sites-na2.com/project?hsLang=en#main-content)

    - [Team](https://47441426.hs-sites-na2.com/project?hsLang=en#team)
- [Payments](https://47441426.hs-sites-na2.com/payments?hsLang=en)
- [Transactions](https://47441426.hs-sites-na2.com/transactions?hsLang=en)
- [Payroll](https://47441426.hs-sites-na2.com/payroll?hsLang=en)
- [Payroll](https://47441426.hs-sites-na2.com/payroll?hsLang=en)
- [Budget](https://47441426.hs-sites-na2.com/budget?hsLang=en)
- [Transactions](https://47441426.hs-sites-na2.com/transactions?hsLang=en#main-content)

    - [Edit Transactions](https://47441426.hs-sites-na2.com/transactions?hsLang=en#edit-transactions)
- [Cards](https://47441426.hs-sites-na2.com/cards?hsLang=en)
- [Company](https://47441426.hs-sites-na2.com/company?hsLang=en)
- [Approvals](https://47441426.hs-sites-na2.com/approvals?hsLang=en)
- [Settings](https://47441426.hs-sites-na2.com/settings?hsLang=en)
- [Reconciliation](https://47441426.hs-sites-na2.com/reconciliation?hsLang=en)
- [User Role Guides](https://47441426.hs-sites-na2.com/user-role-guides?hsLang=en)

[![](https://help.rollcredits.io/hs-fs/hubfs/RC%20Horizonal%20Logo.png?width=150&height=30&name=RC%20Horizonal%20Logo.png)](https://rollcredits.io)

<https://www.instagram.com/rollcredits.io/> <https://www.linkedin.com/company/rollcredits/>

Copyright © 2026, RollCredits